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Estate Registry

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Estate Registry

Procedures Of Accessing Death Gratuities For Civil Servants And Other Government Functionaries.

The Gratuities Section/Committee set up by a Cabinet White Paper is charged with the responsibility of making recommendations for the award of death gratuities.
It schedules and conducts interviews for families of deceased public and civil servants to ascertain the rightful beneficiaries of the deceased who died intestate.

The Gratuities Committee which is made of five members from the Office of the Administrator and Registrar General (Chair and host), Human Resource Management Office , Accountant General Department, Ministry of Labour and Social Security and Social Welfare, Gender and Children’s Affairs; meets every Thursday at 9:30 a.m. and a minimum of five families are interviewed per week.

Before the families of the deceased are invited for interviews, the Committee first receives a memo from the MDA where the deceased was employed informing the Committee of the death.

This memo is filed in the Gratuities register with a file number serially and a preliminary interview is conducted with the next- of- kin to ascertain their relationship with the deceased.
After this interview, an invitation is issued to them scheduling date for the whole family to meet the Committee.

During the interview, family members are required to produce the following documents:

  1. Death certificate of the deceased
  2. Marriage certificate in the case of spouse
  3. Birth certificate(s) of the deceased’s child (ren)
  4. National or voter’s I.D. card of all claimant
  5. Birth certificate of the deceased in the case wherein the claimant of a parent(s) of the deceased.

When these documents are submitted, it takes a minimum of two weeks for the recommendation for the award of Gratuities to be approved by the members of the Committee.

You can now start the process of cliaming your deceased Estate by filling below form

Estate Claims form